In this article:
- Introduction to the Noticeboard module
- Types of Noticeboard news
- Creating Noticeboard news
- Reading and reacting to Noticeboard news
Introduction to the Noticeboard module
Noticeboard is a subscription-based news management system that offers editors as well as end-users an intuitive experience writing, commenting, and reading news.
A central feature of the Noticeboard module is the subscription system that ensures every user will only see relevant news in their news feed. What enables this is the fact that Noticeboard news are organized in channels and that each user is subscribed to the channels that present news relevant for them.
Visually engaging rich media, as video and images, along with @mention, share functionality, and notifications are tools in the module that can help you lead users’ attention to relevant news.
The flexibility of the module allows you to use it for a variety of news genres:
- As an easy tool for news writing that includes all the well known social functionality, the module is apt for so-called peer to peer messages. Informative messages like ‘car keys found in the lobby’ or ‘coffee machine out of order’ can typically be communicated with the Noticeboard module.
- In its capacity to target news to audiences, the module is also appropriate to use for department or subject-specific news. E.g. the HR department in the Berlin office could share news with each other that is related to their area of work with the Noticeboard module.
- Some organizations use the module for official corporate edited news.
Types of Noticeboard News
The Noticeboard module includes four different types of news that offer different options for news content. These are called content types.
The ‘News’ content type is the standard news template that includes title, content, and the option of adding an image to the news that will be shown in the news overview.
The ‘Video’ content type, additionally, offers a field to insert the URL of a video and the option of adding a preview image for the video that will be shown in the news overview.
Microsoft 365 video
The ‘Microsoft 365 video’ channel content type allows admins to create a news channel that automatically displays new videos added to a specified video channel in Microsoft 365 video.
As an admin, you define the content types available for each Noticeboard channel.
Creating Noticeboard news
The side panel of Noticeboard will take you through the whole news creation process.
Heading is where you define the title of the news.
Summary allows you to write a short snippet of text that will be shown as a preview before clicking on the news. Leave the box empty if you don’t want a manually written summary.
Message is where you write the content of your news message.
Content type is where you define whether you will post a news of the content type news or video. News is default. If you choose ‘Video’ you are offered an additional field to insert the video URL.
Channel is where you select which news channel(s) you want to publish your news in.
If you upload an image to Publishing image (for the content type ‘News’) or Video poster (for the content type ‘Video’), the image will be displayed in the news feed of the News List web part. The same image will be displayed in the top of the news content.
NOTE: Some templates will not display images in the news feed, and you will only see the uploaded image if you change to a template designed to display images.
Start date and end date lets you schedule when your news will be published and when it will expire.
On the left, creating news of the content type ‘News’, on the right, creating news of the content type ‘video’.
As part of the creation process, you can translate news. In ‘Create Item’ mode, click ‘Translations’ in the top right corner, and then translate the content to the preferred language.
Languages are presented in a drop down list depending on what languages you have activated in the Configuration Center. You can do multiple translations. A green dot will appear next to the language in the list whenever a translation has been done.
The news item will be displayed to users in the language enabled on the SharePoint site, that the user also has set in their SharePoint profile.
NOTE: You can only translate news if the news post translation function is enabled. This is done in the Configuration Center in the 'General tab' of the Noticeboard module.
Reading and reacting to Noticeboard news
Users can decide if they only want unread news, all news, or news written by themselves displayed in the news overview. This is done by clicking the wheel icon in the top of the Noticeboard news list web part on a web page and selecting one of the three options.
Reacting to news
If enabled by the intranet administrator, Noticeboard offers users options to react on news by commenting and liking. Users can intuitively reach these tools from the news overview.
Comments are written just underneath the news.
It’s easy to share news with colleagues. The ‘Share’ button on Noticeboard news allows you to share Noticeboard messages by copying the URL of the news.
Users can go back and edit already published comments.
Add GIFs and images
You have the option to make your comments richer by uploading an image or a GIF.
Subscribing to and unsubscribing from news channels
If a user is subscribed to a news channel the user will see news from this channel in their news-feed and. If enabled the user will receive notifications when new news are published in these channels. To a wide extend, users are able to decide which news channels to subscribe to.
NOTE: User subscriptions are determined by intranet administrators, but administrators can provide users with freedom to choose subscription for some or all channels.
To manage subscription to news channels in the news feed:
1) Click the ‘Settings’ wheel under the three dots in the top right of the Noticeboard news feed web part and then click ‘Choose channels’.
2) A window pops up that lets users choose or deselect the channels that are available to the user. If a channel is marked mandatory by the administrator, the channel can not be deselected by the user. Users are only presented to the channels they have permissions to view. News from selected channels will now be displayed in the user’s news feed.